Discover What's New

What makes FYI truly unique is its ability to perform repetitive processes across your compliance jobs on your behalf through automation. Today we are pleased to release another significant set of new features that automate the gathering of data across the Xero suite, together with significant enhancements to improve team and client collaboration.

Automatic Import Of Tax Returns

The FYI document store has been designed to provide a ‘complete picture’ of a client in a single, searchable view. Via automation, FYI can automatically create and maintain weblinks in the document store to every client’s Xero Tax returns. This delivers time savings by giving direct access from the client’s file in FYI to their tax return and avoids team members having to manually open and locate returns within Xero Tax.

Automatic Import Of Client Ledger Reports

While the cloud can mean instant access to a client’s ledger, many practices still prefer to retain a set of substantiating reports when completing client accounts. To sat, filed and named correctly, you can now link each client in FYI to their Xero Ledger. Via process automation, you can run a batch of reports with a single click (e.g. Trial Balance, Profit & Loss, Bank Summary, Balance Sheet), with all the reports instantly named and filed, without ever having to leave FYI.

Jobs And Tax Tabs For Every Client

FYI is fast becoming a lens used to view the entire client. This latest update delivers two new tabs for each client:

• The Jobs Tab lists each of the jobs created in Xero Practice Manager for the client, including information such job status and current WIP balance.
• The Tax Tab lists each of the tax returns created for the client in Xero Tax. Like the Jobs Tab, the Tax Tab is dynamically populated, avoiding the need to open multiple systems to understand the current client position.

Document And Task Comments

When working on a complicated document or challenging task, there are times that team members within your practice need to collaborate – asking each other questions or giving updates to the team on individual progress. With the latest FYI update, each user can add comments on the back of any document or task, tracking the conversation and automatically recording it on the client file. To view comments in FYI, simply highlight the document or task and click ‘Comments’ on the side of the FYI Drawer.

OneDrive Watch Folders

Via our integration with Office 365, FYI has created watch folders for every user. Simply drag and drop documents into the folder and have them appear directly in your FYI In tray, ready for filing. The OneDrive watch folders can also be used when printing to PDF from any application or in conjunction with your network scanner, seamlessly adding batches of documents straight into FYI.

Primary Client

A common insight from our clients is that there are often times where a single email address is used across multiple clients in Xero Practice Manager. To ensure that the FYI email-filing always saves email to the appropriate contact, you can now denote a ‘Primary Contact’ in FYI.

Notifications On Completed Task

To ensure you are always in the loop, FYI now sends the delegator of a task an email notification as soon as an assignee completes a task. This instant notification will improve communication and reduce follow up in your firm.

The latest release of FYI delivers a series of powerful processes to increase automation across your practice. We’ve also included new features that provide instant time-saving benefits for first-time users, so you will see improvements in productivity as soon as you start using FYI.

Introducing FYI’s New Automation Dashboard

This universal dashboard provides administrators with one central location for the automations that will transform your practice. This is where you can configure and activate your automated processes in FYI and monitor activity logs for issues.

File Documents By Xero Practice Manager Job Name

Documents can now be filed using their Xero Practice Manager (XPM) job name (typically replacing Year). By deepening our existing XPM integration, you are no longer restricted to a static list of years for compliance jobs. Your files can now be filed dynamically depending on the sophistication of your client and range of jobs.

New ‘Filed In FYI’ Label For Your Inbox

At a glance, you can now see exactly what filing work FYI is doing on your behalf. Every email that FYI automatically files within Outlook will now include the label ‘Filed in FYI’.

Negative Email Alert

FYI can now scan all inbound client emails for negative sentiment and automatically alert the relevant partner or manager. This means senior members of your team can step in at critical points in a client relationship when a positive experience could be the difference between keeping a client or losing one.

AutoFile Outlook Calendar Entries

Along with email, all client related Outlook calendar entries can now be automatically imported and filed in FYI. This ensures that the client file includes all critical meetings and keeps the whole team aware without any manual effort.

Bulk Export Of The FYI Document Store

Just because you have moved systems to the cloud, it doesn’t mean you’re your data should be held hostage. FYI Administrators now have the ability to bulk export the entire FYI document store including key meta-data to a designated OneDrive directory.

You also can expect another significant set of product improvements over the next few weeks including:

• Improved integration with DocuSign
• Automatic import of tax returns from Xero Tax
• OneDrive watch folder for each user to batch import documents
• Auto filing attachments from emails